GovernDocs includes structured meeting fields for storing meeting information alongside agenda and minutes documents.

Meeting Details

The main Meeting Details section contains the core fields for the meeting record itself.

Meeting Date

The date the meeting took place or will take place.

Meeting ID

An optional internal identifier for the meeting.

Status

Use the status field to show whether the meeting record is draft, under review, approved, archived, or one of your custom statuses if you are using PRO.

Chair

The person chairing the meeting.

Minute Taker

The person responsible for taking minutes.

Location

The meeting location, room, or venue.

Description

A short summary shown on the front end to give context about the meeting.

Agenda Fields

The Agenda section stores the agenda file, agenda publish date, and any agenda notes.

Minutes Fields

The Minutes section stores the minutes file, minutes approval date, and any notes that should appear with the minutes on the front end.